Additionally, built-in compliance controls prevent duplicate payments or unauthorized transactions. By standardizing workflows and providing real-time visibility into the AP process, automation minimizes errors while enabling teams to focus on higher-value tasks. BILL (formerly Bill.com) is a cloud-based platform that simplifies and automates financial operations for small and medium-sized businesses. It focuses on accounts payable (AP) and accounts receivable (AR) automation, offering features such as invoice management, payment processing, and https://www.bookstime.com/ cash flow management.

Best Accounts Payable Automation Software at a Glance

Sage Intacct is a cloud-based ERP designed for enterprises that require advanced financial management and GAAP compliance. Its AP automation software is integrated with robust reporting and customizable workflows, supporting detailed financial tracking and approvals. Its unified platform combines powerful accounts payable features with comprehensive spend management and a flexible corporate card. This integrated approach eliminates the fragmentation that plagues many businesses, providing real-time visibility into company spending while simplifying workflows for finance teams.

• The system offers a custom-branded self-service vendor portal where they can onboard themselves, check on payment status, and select payment preferences.
• I’ve summarized the key features, target users, AI capabilities, global reach, currencies, starting price and overall rating for each AP automation solution.
• To be fully transparent, we’re pretty proud of our AP software, and we believe its capabilities make it the top choice for large businesses.
• Part of Oracle’s full ERP suite, NetSuite AP provides real-time visibility into your cash flow, financial controls, and automated invoice processing.

Goal Management

Small businesses need accounts payable software that simplifies bill payments without unnecessary complexity or high costs. While large enterprises require extensive features, small companies benefit most from user-friendly solutions that automate basic AP tasks and grow with their business. Finding the right balance between functionality and simplicity helps ensure successful adoption and long-term value. Oracle NetSuite delivers enterprise-grade accounts payable automation as part of its broader financial management platform. This comprehensive solution helps larger organizations handle complex financial operations while maintaining tight control over spending and compliance.

Tired of Invoice Exceptions? Here’s How to Stop Fixing the Same Errors Twice

• At DTNA Parts, we’re more than just a parts supplier; we’re your trusted partner in keeping your Freightliner, Western Star, Thomas Built Bus, and Detroit products in peak performance.
• Fully integrates with popular ERP and accounting systems for seamless real-time two way data flow.
• Stampli also works with your existing processes — not forcing you to re-engineer everything — which means implementation is quicker and change management is easier.
• It focuses on accounts payable (AP) and accounts receivable (AR) automation, offering features such as invoice management, payment processing, and cash flow management.
• Corpay AP Automation offers a powerful, all-in-one solution designed to eliminate these challenges.
• But while BILL is affordable and familiar, it struggles to meet the needs of scaling teams.
• Think about everyone involved in your AP process — AP accountants, approvers (department heads, managers), and maybe even vendors.

Whether you’re looking to save time on monthly closes, gain better spending insights, or improve how you keep track of invoices and payments efficiently, Brex provides the tools you need to succeed. Xero brings cloud-based accounts payable functionality to small businesses and startups looking for simplicity without sacrificing capability. The platform makes financial management accessible while providing the tools growing companies need to scale. The software digitizes incoming invoices from various sources — email, mail, or electronic submissions. Once captured, these invoices enter an automated workflow where they’re routed through preset approval chains, matched with purchase orders, and scheduled for payment.

Small Business Accounts Payable Software

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our accounts payable automation technology customers manage power ─ today and well into the future. Imperial is committed to providing quality maintenance supplies to keep your fleet moving. Headquartered in Green Bay, WI., Imperial offers more than 60 years of maintenance, repair and operations (MRO) expertise. Our customers leverage customizable technology and services to control their inventory and spend. We don’t play backseat driver like the traditional Vendor Managed Inventory (VMI) models.

Automate Your Accounts Payable with Traild

• With its accounts payable automation software, Volopay makes managing international payables more efficient, placing it among the top accounts payable automation software choices for global businesses.
• Tipalti tends to come with higher subscription fees than many other AP automation software, making it a better fit for businesses with complex accounts payable requirements.
• With our AP Automation Savings calculator you can easily calculate your AP Automation ROI.
• HighRadius transforms AP from a cost center into a strategic lever with real-time data, discount capture, and complete control over working capital.

Suppliers will know when their invoices will be paid and if there are any exceptions that could impede payment. By gaining insight into Days Payable Outstanding (DPO), AP can define better payment timeframes and capture supplier discounts. Automation technology allows finance departments to control payables more effectively and provides real-time visibility into liabilities. Cor360 Approval Workflow’s automated three-way match capability matches invoices to POs and Receipt of Goods without human intervention. With AP automation, you can optimize the workflows, from invoice receipt to approval routing to PO-and-Receipt of Goods matching.

Invoices that match or meet set criteria — like being below a certain value — are automatically routed to approvers through configurable workflows. Approvers are notified via email or mobile apps, with reminders to ensure timely action, such as approval, rejection, or comments. Invoices with errors, mismatches, or non-PO status are efficiently resolved through exception queues, with 22.5% of invoices typically flagged. Advanced machine learning solutions suggest resolutions, reducing manual effort and streamlining the process. Capture your invoice data with optical character recognition (OCR) technology and sync with your ERP, accounting software, and banking double declining balance depreciation method platforms to cut down manual tasks. Traild offers customisable approval workflows, enabling businesses to set up automated routing based on criteria such as department, invoice amount, or vendor.

Internal Controls Every Accounting Team Needs to Implement

Its platform supports multiple payment methods, including instant transfers, same-day bank transfers, and even international payments in vendors’ preferred currencies, all from a single interface. Modern AP automation solutions offer seamless integration with major ERP and accounting systems through pre-built connectors and APIs. They provide bi-directional synchronization, meaning data flows automatically between systems without manual intervention. This ensures your financial data stays consistent across all platforms while eliminating the need for manual data entry or exports.